Your invoice must include:

• The City's purchase order or agreement number. 
• The name of the City representative associated with the goods or services.
• The appropriate payment details (including banking information if required) and is address to the City of Grande Prairie Finance Department. 

• Delays may occur if your invoice is missing required information.
• Ensure your invoice matches the purchase order or agreement.
• Submit one invoice at a time. 
• Avoid sending duplicate invoices.
• Submit invoices electronically.
• Follow the terms and conditions of your contract or agreement with the City.
• Contact the City Finance Department if you're unsure about your payment status.

Information on trade agreements that may apply to City procurement activities, including:

• Canadian Free Trade Agreement.
• Comprehensive Economic and Trade Agreement.
• New West Partnership Trade Agreement.
• World Trade Organization Agreement on Government Procurement.

Legislation and resources related to construction, safety and contractor requirements, including:

• Alberta Occupational Health and Safety Act, Regulations and Code.
• Get a Certificate of Recognition.
• Certificate of Recognition - find a certifying partner.
• Prompt Payment and Construction Lien Act.

Information related to information and privacy legislation relevant to doing business with the City, including:

• Access to Information Act. 
• Protection of Privacy Act.

Additional government resources and legislation of interest to suppliers and vendors, including:

• Environmental Protection and Enhancement Act. 
• Government of Canada Competition Bureau.
• Sale of Goods Act.

Businesses that need to receive payments from the City and aren’t already registered as a supplier must complete the form.

• Requested business and contact information.
• Supporting documents (void cheque, WCB clearance or exemption letter) where applicable.

Setup takes up to 10 business days after all required information is received.

Suppliers should monitor the City's procurement platform, bids and tenders and the Alberta Purchasing Connection for opportunities relevant to their business.

No. If your business is already set up with the City, you don’t need to complete the form again. If your information has changed, contact procurement@cityofgp.com to see if it needs to be updated.